Open Records Act

About Requesting Information —

The Texas Public Information Act entitles every person to prompt access to governmental information, unless otherwise expressly provided by law. An open records request is a request for public information contained in the files or records of a Texas governmental agency. For more information about the Texas Public Information Act or open records requests, please review the Texas Attorney General’s webpage entitled Overview of the Public Information Act.

Please use the drop downs to the right to navigate this page and review our FAQs to answer any questions you might have. Please reach out at [email protected] for additional questions that are not addressed on this page.

Contacts

Open Records

Texas A&M University–Central Texas is dedicated to the principles of open government and strives to ensure compliance as set forth by the Texas Public Information Act.

The Texas Public Information Act (Texas Government Code, Chapter 552) gives you the right to access government records; and you may not be asked why you want them. All government information is presumed to be available to the public, unless otherwise exempt. Certain exceptions may apply to the disclosure of the information. Governmental bodies shall promptly release requested information that is not confidential by law, either constitutional, statutory, or by judicial decision, or information for which an exception to disclosure has not been sought. The PIA does not require a record be created where one did not exist prior to the request for information. Additionally, A&M University–Central Texas is not required to answer questions when information is not in a university record. Subpoenas are not covered by the PIA. Student education records may only be disclosed consistent with the federal Family Educational Rights and Privacy Act, or FERPA.

Designated Public Information Officer

• Deserie Mensch
  Chief Compliance Officer, Civil Rights Administrator, Public Information Officer & Records Officer
• 1001 Leadership Place
• Killeen, Texas 76549

Procedures to Obtain Information

• No official format is required, but information must be requested in writing directed to that member’s Public Information Officer (PIO) and contain requestor contact information.
• Cooperate with the governmental body’s reasonable efforts to clarify the type or amount of information requested.
• A public information request may only be submitted by one of the following methods to the PIO: hand delivery, US mail, email, or our electronic open records portal Public Records Online Portal.
• Request should include:
  • Your name;
  • Email address if request mailed or delivered in person;
  • Mailing address if requesting hard copies mailed;
  • Your phone number (in case we need to call you for clarification);
  • A detailed list/description of the records you need, preferably with dates;
  • The more specific you can be, the faster we can find them. Do you agree to the redaction of information that is subject to mandatory exceptions, provided such redactions are clearly labeled on the information you received? YES or NO
  • Do you agree to the redaction of information that is subject to discretionary exceptions, provided such redactions are clearly labeled on the information you receive? YES or NO
• You can also complete and return this form.

Methods for Submitting an Open Records Request

Effective September 1, 2019, pursuant to section 552.234 of the Government Code, a person may make a request for public information only by delivering the request by one of the following methods to the governmental body’s public information officer or the officer’s designee:

• Open Records Office Electronic Open Records Portal
• Email to [email protected]
• US Mail (see mailing address above)
• Hand delivery (see physical address above)

Resources

• TAMUS Policy and Regulation Library
• Title IX Pregnancy and Parenting
• Confidential Resources of Sexual Misconduct for Students
• Confidential Resource of Sexual Misconduct for Employees
• Chief Executive Officer Reporting Requirements under Tex. Educ. Code § 51.253(c)
• Combined Report of The Texas A&M University System Institutions – SB 18/ Tex. Educ. Code Ann. § 51.9315, Protected Expression on Campus

File a Report

• Civil Rights and Title IX Reporting
• Formal Complaint of Sexual Misconduct Under Title IX
• Report Suspected Waste, Fraud or Abuse